This might add to the list of risks, require some re-planning, or simply be informative. Some companies hold quarterly PI Planning, for example: But the timing and frequency will depend on how long each program increment is scheduled to last and may need to accommodate holidays. By ensuring time boxes are kept during team meetings and working sessions By facilitating discussions between the Product Owner and the development team By scheduling Scrum-supported events to ensure team alignment By ensuring impediments are removed for the development team What is accomplished in the first part of the PI Planning meeting? Its not quite the same as having them in the room with you, but its pretty close. PI Planning sessions are regularly scheduled events held throughout the year where multiple teams within the same Agile Release Train (ART) meet to align to a shared vision, discuss features, plan the roadmap, and identify cross-team dependencies. Heres a standard PI Planning agenda template suggested by the SAFe website: Source: scaledagileframework.com/pi-planning. There is no magic in SAFe . That means teams and Business Owners have plenty of notice to ensure they can show up for the event. The agenda allows an hour to talk about the current state of the business. The teams get to hear from the Business Owners - the organizational leaders - about how the PI being planned will help the organization get closer to their . b) To build shared commitment to the program plan. Burndown Chart: This will help track the progress of the team and ensure that they're on track to meet their goals. What is the goal of the Scrum of Scrums Event? By providing facilitation to breakout groups focused on specific problems. The Participants of the PI Planning meeting are all the team members, the business clients or the stakeholders the managers if any and product owners . (Choose two.). This agenda has been sent to all the . What does SAFe's CALMR approach apply to? They may not know what the other teams are working on, which can cause a lot of problems. Instead of being physically face-to-face, you're all going to be face-to-face in 2D on some virtual meeting platform. Even with all the necessary training and pre-planning, it's still difficult to get into a good flow without proper guidance. . Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. Sitting in one big room for two full days, with potentially over 100 team members across the organization, can be taxing. Other things that are often discussed or finalized include: In the next section, we'll help to define a few key terms that have been touched on. What usually happens is that key people get together from the Solution Train, along with representatives from the ARTs and relevant suppliers. Supporting delivery using Agile practices, Which two behaviors should a Scrum Master represent as a coach? Michael Kennedy, Product Development for the Lean Enterprise. A program in Program Increment (PI) planning is the coming together of smaller agile teams to form a big team that is often referred to as the team of teams. The main goal of PI planning is to figure out what you're going to build in the next few iterations and determine the resources that you'll need to make it happen. Please visit. Consider setting a timeline for your initiatives or projects to follow, which can help the team focus and better understand how to complete them. What is accomplished in the first part of the PI Planning meeting ? As a result, theres greater visibility across all the teams, changes are made more frequently, and teams work with each other - not against each other. On the flip side, without PI Planning, teams dont have structured communication. They review the Draft plan and describe any changes to the planning and scope based on the Management Review & Problem Solving session. By ensuring impediments are removed for the development team, How often should a system demo occur?-After the end of each program increment (PI)-After every release-After every iteration-After every other iteration, What falls outside the Scrum Master's responsibility? What is accomplished in the first part of the PI Planning meeting? My Answers: a & d. 2) Why is a confidence vote held at the end of PI Planning? Of course this may require some adjustments to the scaffolding of PI Planning; the two day agenda, the timings, and of course the technology needed to support this important ceremony. The active participation of Business Owners in this event provides an important Guardrail on budgetary spend. Read more about Jira + Easy Agile Programs in our previous blog about streamlining your workflows with better PI Planning software. That way, everyone still gets an element of face-to-face collaboration. What is the difference between a PI Roadmap and a Solution Roadmap? Defined success: The team should agree on what success looks like and identify any risks or challenges that could impede progress. What is the purpose of Iterations and Program Increments? Why is a confidence vote held at the end of PI Planning? Helps to ensure that each Team commits to completing the work they have planned. After the planning event is done, the RTE and other ART stakeholders summarize the individual team PI objectives into a set of program PI objectives (Figure 7) and use this to communicate externally and to track progress toward the goals. Or, perhaps more accurately, it lays down the tracks for the train to make sure all the train cars go in the same direction. Whether youre adopting all 5 levels or just essential SAFe, the foundation of your transformation and the driver for everything is the PI Planning ceremony. If they dont, they face not surviving. The Innovation and Planning Iteration article provides an example calendar for accommodating Pre- and Post-PI planning events. This session should take around 1.5 hours. Work inevitably gets busy, and when product development falls behind or roadblocks come up, something has to give. They present the plans, explain their objectives, and share milestones and expected timelines. SAFe PI Planning helps teams in the Agile Release Train (ART) synchronize, collaborate, and align on workflows, objectives, releases, and more. The SAFe Scrum Master role includes responsibilities to which other group? When you hear people talking about team of teams or scaled agile, they mean taking agile beyond a single team, and asking more teams to join in. It was held over MS Teams in a general meeting with all the teams connected. But when you need to implement agile at the scaled level as part of an ART, it can be tricky to properly visualize work thats happening across multiple teams. So in simple terms, a program is a group of agile teams. As Scaled Agile says, "if you are not doing it, you are not doing SAFe.". The good news here is that theres no one size fits all approach to PI Planning, so think about how you could adopt the ideas and principles and make it work for your organization and context. The PI objectives are the high-level goals that the Agile Release Train (ART) plans to achieve during the PI. These cookies will be stored in your browser only with your consent. This cookie is set by GDPR Cookie Consent plugin. Chances are that the feedback will be poorer quality than a smaller ART with 8 teams. Before your first session kicks off, communicate about when its acceptable to talk and when teams need to use the mute button. Do you play one of these key roles and are struggling to effectively manage an agile release train or program? Be the first to add a comment! 1. understanding of the level of details in the plan: first two sprints the Scrum Team will fill them with the user stories of the top priority features. These are similar to the pre-PI Planning events we already talked about. (Choose two). Face-to-face is ideal, but when thats not possible, the next best thing is to livestream audio and video from the event and from participants. Which of the following molecules possesses a double bond? What should we do to prepare for PI Planning? Creates the ecosystem and connection that the Agile Release Train will be depending on to get the work moving. This session should take around 1.5 hours. SAFe Product Owner / Product Manager Why is it important for a Scrum Master to be a servant leader ? Once each team has voted the process is repeated for the entire ART with everyone expressing their confidence in the collective plan, as illustrated in Figure 5. d) Inspect and Adapt workshop. If the average is three fingers or above, then management should accept the commitment. What is PI Planning in Scrum? There would be a constant battle for resources, budget, and opportunities to work on the sexiest projects. The PI objectives typically include uncommitted objectives, which are goals built into the plan (e.g., stories that have been defined and included for these objectives), but are not committed to by the team because of too many unknowns or risks. It is at the core of the Agile Release Train (ART), aligning all teams on the ART to a shared mission and vision. With PI planning, you can avoid problems and ensure that your project is successful. The cookies is used to store the user consent for the cookies in the category "Necessary". Preparation is particularly required across these three core areas; Logistics readiness is an important part of preparing for PI Planning in agile. The second and third increment on your PI Roadmap will likely change as priorities shift, but theyre still an important part of the roadmap as they forecast where the product is headed next. In lieu of being in the same room, the overarching principle is to ensure that the teams who are doing the work are able to be 'present' in the planning. You might find that some sessions need more time, while others can be shortened or that your PI Planning agenda may need to go over 3-4 days to accommodate multiple timezones. PI Planning takes place over two days, although this is often extended to accommodate planning across multiple time zones. A successful PI planning event should result in the following primary outputs; After program increment planning (PI planning), it's important to take a few actions and put things into perspective. During this process, teams identify risks and dependencies and draft their initial team PI objectives. What does the letter C represent in SAFe's CALMR approach to DevOps? But whether your team is distributed across multiple timezones or a couple of team members cant make it on the day due to sickness or something else, its a good idea to record the event, too. teams of developers, which also stops them from launching projects on time. In the first part of the Sprint Planning meeting, what is NOT accomplished? However, large Value Streams may contain multiple ARTs and suppliers. Dont forget to plan for enough food for everyone, too (planning is hungry work). PI (Program Increment) sessions are cadence-based events, organized separately for each ART, that happen before the start of every Program Increment. Why is a confidence vote held at the end of PI Planning? On the other hand, some attendees might try to pressurize others to vote in a certain direction, while others might be reluctant to voice their opinions for or against some ideas. Considerations include: The event follows an agenda similar to Figure 2. First, decide if planning a meeting . Items are selected from the Program Backlog. During PI planning, teams identify and commit to delivering value-based objectives and work items. The Agile Manifesto states, The most efficient and effective method of conveying information to and within a development team is a face-to-face conversation. SAFe takes this to the next level with PI planning. PI sounds like a sprint but, as those train metaphors hint, the . The RTE . This article focuses on the planning activities of a single ART. For remote attendees, or for a fully distributed PI Planning, this also includes investment in the necessary technical infrastructure. According to the Scaled Agile Framework, PI Planning is the "heartbeat" of an Agile framework; a face-to-face, large-scale planned event that brings . Ensure all copies of the most important items are uploaded to the project management platform. PI Planning is an essential part of Agile development processes, as it allows teams to maintain consistency and stay on track while developing their products. So, whats the Solution Roadmap all about? Your PI Roadmap is created before your PI Planning event, and also reviewed and updated by Product Management after the event is finished. PI delivers incremental value in the form or working software and systems, and the sprint is a subset of this PI planning. A program is where a group of smaller agile teams are grouped together to form a larger group or program. Use Scrum to create safe environment for conflict. These companies are looking for new ways to organize people into projects and introduce more effective ways of working. You can also use PI Planning outside of SAFe as part of a simple Scrum approach. Any event is vulnerable to tech mishaps, but if youre streaming audio and video to a distributed team, this can really impact on the flow of the event. PI Planning stands for Program Increment Planning. Speaking of software, its (finally) time to talk about Jira! Product vision briefings should include the top 10 features in the program backlog. This depends upon the Agile project management tooling in place and the needs of the ART. So what does PI planning stand for in agile? Cadence and Synchronization help reduce uncertainty and manage what? PI Planning has a wide scope. Iteration Goal: What are you trying to accomplish in this iteration? RTE). It's important to be realistic in this phase, and not try to take on too much at once. Easy Agile Programs: Filter the Increment Overview by at risk, healthy or blocked dependencies for effective conversations. The first major mistake companies make when they execute PI Planning meetings is treating the resulting plan like a set of due dates or a contract. Why is a confidence vote held at the end of PI Planning? Neither images nor text can be copied from this site without the express written permission of the copyright holder. They involve getting together ART stakeholders across all the Agile Release Trains within the solution train to ensure theyre synchronised. Previously, alignment would have been at the leadership team level, and theyd have multiple levels of managers in between who cascade information down, but the people on the teams would never talk to one another. It requires a clear scope in terms of systems, product, and technology. Fill-in the form to complete this step. PI planning is essential to SAFe: If you are not doing it, you are not doing SAFe. It might be worth looking at creative ways to make these sessions more engaging, delivering the business context information in a different format, or adapting the timeline so theyre shorter. b) Daily Stand-up. While PI Planning in person was once the standard, we now understand that collocating teams is not always possible. Distributed teams, very large ARTs, and other factors might require you to get creative with the schedule. It brings everyone together into a single room, preferably in person, however it is quite common for these events to now be done remotely using video conferencing. Because the length of PI is known, PI Planning sessions can be scheduled well in advance, which . Dont worry - its very do-able and ideal for organizations with distributed teams or flexible work arrangements. As a result, teams can get things done more effectively, release more features in less time, and stay on budget. Therefore, the PI planning must include: Preparing an event to support a large number of attendees isnt trivial. Necessary cookies are absolutely essential for the website to function properly. Discuss locations and timings for daily standups. One common issue that can arise from having distributed teams tune in remotely via video and audio is too much noise and interference. PI planning is program increment planning, which usually works better when project managers work on agile projects with more than one team. This means they help: As the facilitator for the 2-day event, the Release Train Engineer presents the planning process and expected outcomes for the event, plus facilitates the Management Review and Problem Solving session and retrospective. They usually occur every 8-12 weeks (depending on the length of the PI) and they last for 2 days. SM ensures all dependencies identified during PI planning are addressed. Scaling Agile across teams helps organizations deliver larger . (Choose two.). Scrum Masters help remove impediments, foster an environment for high-performing team dynamics, and what else? An effective SAFe Scrum Master elevates people problems with strict confidence to the appropriate levels when necessary, but only after what has happened? Developers help with identifying risks and dependencies, and support the team in drafting and finalizing Team PI Objectives, before participating in the Team Confidence Vote. SAFe is a way for these companies (that otherwise would stay stuck in their old ways) to start moving in a more agile direction. A Product Managers job is to understand the customers needs and validate solutions, while understanding and supporting portfolio work. The perfect tool for collocated, hybrid or remote teams during PI Planning. A day one confidence vote isn't officially part of the SAFe PI Planning agenda, but it is helpful to gauge group sentiment . Plus, having a recording to refer back to could be useful for attendees who want a refresher on anything thats been discussed. The PI Planning meeting serves the important function of bringing the entire ART team together and helping them gain a unified perspective on the work they are going to accomplish. 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And Draft their initial team PI objectives are the high-level goals that the Agile project management.... With representatives from the ARTs and suppliers says, `` if you are not doing it you... That could impede progress one common issue that can arise from having distributed teams, large. Based on the Planning activities of a simple Scrum approach `` if you are not SAFe! The necessary technical infrastructure level with PI Planning software an event to support a large number of attendees isnt.!
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